E-Rx TRAINING - *DrFirst/RCOPIA 4 (Medflow V9.02)* |
RCOPIA4/V9.02 Active On: 4/24/2020 |
OVERVIEW
This section describes the changes in our E-Prescribing program DrFirst/RCOPIA 3 to DrFirst/RCOPIA 4.
which is associated with Medflow Version 9.02.
which is associated with Medflow Version 9.02.
CHANGE LOG
User Interface
Rcopia 3: uses an older look that has not been updated visually on a regular basis; it is text-heavy and not optimized for some workflows.
Rcopia 4: uses a modernized look. We have reduced text on screens, added more navigability, and applied other web design trends for improved workflows.
New Patient Workflow
Rcopia 3: takes users through adding allergies and a default pharmacy if this information is missing. The screens will continue to appear during future access until the information is entered.
Rcopia 4: takes users directly to the Patient Summary screen and displays red reminder messages at the top for missing allergies and default pharmacy.
Prescribing Functions
Rcopia 3: allows for prescribing from the Medications section as well as the manual search and Favorites that can be used from the Prescribe a Medication box.
Rcopia 4: still allows prescribing from the active medication list (now in the Medications widget). However, the ability to create a manual prescription and select a favorite have been moved to the top of the screen. The colored buttons make these two easier to find.
Favorites 2.0
Rcopia 3: had limited management of favorites that were stored as lists belonging to individual users despite how they were added (even when adding to the practice list or enterprise list).
Rcopia 4: has a new favorites system that allows for administrator-controlled practice and location favorites, personal favorites, and recent favorites. There are also improved searching and saving capabilities.
Top Toolbar Improvements
Rcopia 3: displays many menu options and shortcuts in the top toolbar.
Rcopia 4: displays a new menu in the left top corner, which can be hovered over for menu options.
Context Bar Added for Commonly Used Functions
Rcopia 3: does not have this feature.
Rcopia 4: has a thin toolbar below the top toolbar that houses frequently used links such as a shortcut to return to the Patient Summary screen and prescribing
options.
Sidebar Toolbar for Additional Navigation
Rcopia 3: allows users to view all of the main patient information (allergies, diagnoses, etc.) from the Patient Summary screen.
Rcopia 4: displays the same Patient Summary as before but has an added toolbar on the right-hand side of the screen. This displays when users are not on the Patient Summary screen. The Patient Info, Allergies, Medications, Diagnoses, and Prescriptions can be viewed through the accessible windows.
Deleting a Default Pharmacy
Rcopia 3: only allows users to delete a pharmacy from the Enter Details screen while prescribing.
Rcopia 4: allows users to delete pharmacies at any time from the Patient Summary screen.
Rcopia 3: uses an older look that has not been updated visually on a regular basis; it is text-heavy and not optimized for some workflows.
Rcopia 4: uses a modernized look. We have reduced text on screens, added more navigability, and applied other web design trends for improved workflows.
New Patient Workflow
Rcopia 3: takes users through adding allergies and a default pharmacy if this information is missing. The screens will continue to appear during future access until the information is entered.
Rcopia 4: takes users directly to the Patient Summary screen and displays red reminder messages at the top for missing allergies and default pharmacy.
Prescribing Functions
Rcopia 3: allows for prescribing from the Medications section as well as the manual search and Favorites that can be used from the Prescribe a Medication box.
Rcopia 4: still allows prescribing from the active medication list (now in the Medications widget). However, the ability to create a manual prescription and select a favorite have been moved to the top of the screen. The colored buttons make these two easier to find.
Favorites 2.0
Rcopia 3: had limited management of favorites that were stored as lists belonging to individual users despite how they were added (even when adding to the practice list or enterprise list).
Rcopia 4: has a new favorites system that allows for administrator-controlled practice and location favorites, personal favorites, and recent favorites. There are also improved searching and saving capabilities.
Top Toolbar Improvements
Rcopia 3: displays many menu options and shortcuts in the top toolbar.
Rcopia 4: displays a new menu in the left top corner, which can be hovered over for menu options.
Context Bar Added for Commonly Used Functions
Rcopia 3: does not have this feature.
Rcopia 4: has a thin toolbar below the top toolbar that houses frequently used links such as a shortcut to return to the Patient Summary screen and prescribing
options.
Sidebar Toolbar for Additional Navigation
Rcopia 3: allows users to view all of the main patient information (allergies, diagnoses, etc.) from the Patient Summary screen.
Rcopia 4: displays the same Patient Summary as before but has an added toolbar on the right-hand side of the screen. This displays when users are not on the Patient Summary screen. The Patient Info, Allergies, Medications, Diagnoses, and Prescriptions can be viewed through the accessible windows.
Deleting a Default Pharmacy
Rcopia 3: only allows users to delete a pharmacy from the Enter Details screen while prescribing.
Rcopia 4: allows users to delete pharmacies at any time from the Patient Summary screen.
Screen Layout
LAYOUT & NEW FEATURES
In the sections below you will find information and training on the specific workflow topics.
TECHNICIAN WORKUP WORKFLOW
1. Add Phone #
When launching into DrFirst patients must have a cell phone numbers in Dr First. If there is not one, there will be a pop up asking the user to enter one upon entering DrFirst for the first time for that patient. Enter the patient’s mobile phone number and then press ‘submit’. Once this is added the user will not be prompted again.
If the patient does not have a cell phone, then add a home number
If the patient does not have a cell phone, then add a home number
2. Assign Pharmacy
The next step will be to assign the patient pharmacy. This MUST be completed during the patient work-up.
3. Manage Allergies
All allergies will be entered in DrFirst/RCOPIA - everything added will flow back into Medflow. PLEASE DO NOT FREE TYPE ALLERGIES.
4. Verify/Add Current Medications
Import Medication History:
**Screenshots and a video will be added after the update**
This should be completed before manually entering Medications.
**Screenshots and a video will be added after the update**
This should be completed before manually entering Medications.
- Select "Med Hx" from the top of the DrFirst menu.
- A list of medications filled in the last year will display on the bottom of the screen.
- Place a check mark next to the items you wish to add and then select "Add Selected".
- You will be brought back to the medication summary and the medications you just imported will populate in the current meds list. At this point you can delete or modify this list.
Manually Add Current & Historical Medications:
DOCTOR/ASSISTANT/SURGICAL COUNSELOR WORKFLOW
All medications to be prescribed will be entered in the DrFirst program. Everything added in DrFirst eRx will flow back into Medflow.
Prescribe Medications
Manage Refills
Managing refills in DrFirst/RCOPIA 4 is very similar to the process used in DrFirst/RCOPIA 3. More information, including screenshots will be added after the update is complete.
MEDFLOW FAQS: Medication Management & eRx
When I am reviewing current medications, do I need to mark CURRENT in Medflow? (2020 UPDATE!)
NO! We do NOT need to mark medications current in Medflow. Medications only need to be marked as reviewed in DrFirst. Any medications that need to be added to the systems or ophthalmic screen will be added from DrFirst. When you select from the dropdown in "Medications Reviewed" it will mark medications as current with the current date in Medflow.
NO! We do NOT need to mark medications current in Medflow. Medications only need to be marked as reviewed in DrFirst. Any medications that need to be added to the systems or ophthalmic screen will be added from DrFirst. When you select from the dropdown in "Medications Reviewed" it will mark medications as current with the current date in Medflow.